how-to-configure-e-way-bills-in-tally-prime
How to Configure E-Way Bills in Tally Prime: A
Complete Industry Workflow for GST Professionals
In the business world today accounting professionals have to
do a lot more than just enter vouchers and prepare ledgers. Employers want
people who can handle GST compliance generate E- Bills, reconcile invoices
manage transport documentation and make sure every transaction follows
government rules.
Many students finish accounting courses but they struggle
when they have to generate an E-Way Bill in a real office. This lack of
experience often causes problems during interviews and the first few months of
work.
If you have ever searched for Tally E-Accounting Training
Near Me you are probably looking for job-oriented learning rather than just
theory. At Kodvidya Academy of Computer Technology students work on GST
scenarios using Tally Prime, which helps them understand how accounting entries
flow into statutory reports and government compliance systems.
This guide explains the workflow. From enabling GST features
to generating and managing E-Way Bills. Using industry best practices.
---
What is a -Way Bill?
An E-Way Bill is a document needed for moving goods above a
value under the GST system. It has shipment details such as:
* Supplier information
* Buyer details
* GSTIN
* Invoice number
* Product description
* HSN code
* Quantity
* Vehicle number
* Transporter ID
* Distance to destination
The E-Way Bill helps tax authorities track the movement of
goods and reduce tax evasion.
---
Why Businesses Use Tally Prime for E-Way Bill
Management
organizations prefer Tally Prime because it combines accounting
and statutory compliance into one platform.
Benefits
* GST calculations
* E-Way Bill generation
* Invoice management
* Stock tracking
* Transport details
* GST return preparation
* Ledger reconciliation
* Audit-ready reports
* Business analytics
---
Complete E-Way Bill Workflow
```text
Sales Order
↓
Tax Invoice
↓
GST Verification
↓
Transport Details
↓
Generate E-Way Bill
↓
Government Portal Validation
↓
Unique E-Way Bill Number
↓
Dispatch Goods
↓
Update Delivery Status
```
This workflow reflects the process followed by trading
companies, wholesalers, manufacturers and logistics businesses.
---
Software Requirements
| Software
| Purpose |
| ------------------- | ------------------- |
Tally Prime |
Accounting & GST |
| Windows 10/11
| Operating System |
| Internet Connection | Portal Verification |
| GST Registration
| Compliance |
| Printer
| Invoice Printing |
---
Step 1 – Enable GST in Tally Prime
Before generating E-Way Bills GST must be enabled.
Navigate to:
**Gateway of Tally → F11 Features → Statutory &
Taxation**
Enable:
* GST
* GST Registration
* Set GST Details
* Company GSTIN
* State Code
Verify:
✔ GST Number
✔ Business Type
✔ Registration Date
✔ Applicable Tax Rates
Incorrect GST information may cause validation failures
during E-Way Bill generation.
---
Step 2 – Configure Company Information
Every company profile should have statutory information.
Required details include:
Field |
Example |
| -------------- | ------------------------- |
Company Name | ABC
Traders |
| GSTIN |
Valid GST Number |
| State | Delhi |
| Address |
Complete Business Address |
| PIN Code |
Valid Postal Code |
| Contact Number | Office Number |
Proper company configuration ensures that invoices and E-Way
Bills are generated correctly.
---
Step 3 – Create GST Ledgers
Essential ledgers include:
* CGST
* SGST
* IGST
* Freight Charges
* Transport Expenses
* Sales Ledger
* Purchase Ledger
* Output Tax
* Input Tax
Organized ledgers improve reporting accuracy. Simplify GST
reconciliation.
---
Step 4 – Configure Stock Items
Each inventory item should include:
* Product Name
* HSN Code
* GST Rate
* Unit of Measurement
* Opening Stock
* Selling Price
Example:
| Product HSN | GST |
| -------- | ---- | --- |
Laptop | 8471 | 18%
|
Keyboard | 8471 | 18% |
| Printer | 8443 |
18%
Correct HSN codes are essential for legal compliance.
---
Step 5 – Enable E-Way Bill Feature
Navigate to:
**F11 → Statutory Features**
Enable:
* E-Invoice
* -Way Bill
* Online GST Features
Save the configuration.
Your company is now ready to generate EWay Bills.
---
Step 6 – Create a Sales Voucher
Go to:
**Accounting → Sales Voucher**
Enter:
* Customer Name
* Invoice Number
* Date
* Product Details
* Quantity
* Rate
* GST
* Freight Charges
Review the invoice before saving.
---
Step 7 – Enter Transport Details
This is one of the important steps.
Required information:
| Information |
Description |
| ---------------- | ------------------- |
Transporter Name | Logistics Company |
| Vehicle Number |
Registration Number |
| Mode | Road/Rail/Air/Ship |
| Distance |
In Kilometers |
| Transporter ID |
GST Transport ID |
Without transport information the E-Way Bill cannot be
generated successfully.
---
Step 8 – Generate the -Way Bill
After saving the sales voucher:
Choose:
**Generate E-Way Bill**
The system validates:
* GSTIN
* Invoice Number
* Tax Amount
* HSN Codes
* Transport Information
* Invoice Value
If everything is correct the portal returns a E-Way Bill
Number (EBN)**.
---
Validation Workflow
```text
Invoice Saved
↓
GSTIN
↓
Validate HSN
↓
Validate Tax
↓
Check Transport
↓
Government Portal
↓
Generate EBN
```
---
Step 9 – Print the Invoice with E-Way Bill
After generation print:
* Tax Invoice
* E-Way Bill
* QR Code (if applicable)
* Transport Details
These documents accompany the goods during transit.
---
Step 10 – Common Errors During E- Bill
Generation
| Error
| Solution |
| ---------------------- | ----------------------- |
| Invalid GSTIN
| Verify GST Number |
| Missing HSN
| Update Stock Item |
Incorrect State Code
| Correct Company Details |
| Vehicle Number Error
| Re-enter Registration |
| Transport ID Missing
| Add Transport Details |
| Invoice Value Mismatch | Review Voucher |
Learning to troubleshoot these issues is a valuable skill
for accounting professionals.
---
Real-World Business Workflow
Imagine a wholesaler sending goods to a retailer.
1. Sales order received.
2. Inventory checked.
3. Sales invoice created.
4. GST calculated.
5. Freight added.
6. Vehicle assigned.
7. Transport details entered.
8. E-Way Bill generated.
9. Goods sent.
10. Delivery confirmed.
This workflow is commonly used in manufacturing, wholesale,
FMCG and logistics industries.
---
Best Practices for GST Compliance
* Verify GSTIN before invoicing.
* Use HSN codes.
* Keep stock records updated.
* Reconcile ledgers regularly.
* Generate E-Way Bills before sending goods.
* Keep transporter details accurate.
* Back up Tally data often.
* Monitor statutory updates from GST authorities.
---
Career Opportunities After Learning Tally
Prime
Professionals with hands-on knowledge of Tally Prime and GST
compliance can pursue roles such as:
* -Accounting Executive
* GST Accountant
* Accounts Assistant
* Tax Consultant
* Billing Executive
* Finance Executive
* Audit Assistant
* Inventory Accountant
* Back Office Executive
* Accounts Officer
Students searching for Tally E-Accounting Training Near Me
often choose programs that focus on live accounting scenarios, which helps them
transition smoothly into these roles.
---
Why Learn at Kodvidya Academy of Computer
Technology?
Kodvidya Academy focuses on accounting education designed
for industry readiness.
Key Features
* Live Tally Prime practice
* Offline computer lab facility
* GST return filing simulations
* -Way Bill generation exercises
* Experienced accounting trainers
* Job-oriented curriculum modules
* Resume preparation sessions
* Interview guidance
* Delhi NCR career workshops
* Placement assistance
Students gain experience rather, than just theoretical
knowledge making them better prepared for corporate accounting environments.
Frequently Asked Questions
Is E-Way Bill generation mandatory for the
movement of goods?
The E-Way Bill generation is mandatory for goods that're
above the threshold under the GST regulations and this is subject to the rules
and exemptions that apply to the E-Way Bill generation.
Can the Tally Prime software generate EWay
Bills on its own?
The Tally Prime software can generate EWay Bills when the
Tally Prime software is configured correctly with the GST details and the Tally
Prime software is integrated according to the statutory requirements for the
E-Way Bill generation.
Do I need to have internet access to generate
E- Bills?
Yes you need to have internet access to communicate with the
GST portal for the validation and the E-Way Bill generation because the
internet connectivity is necessary for the E-Way Bill generation.
Is it important to have training in E-Way Bill
generation and accounting?
Yes it is very important to have training because employers
want people who can do real accounting tasks like creating ledgers doing GST
compliance, generating invoices and processing E-Way Bills without being
supervised and the practical training in accounting and E-Way Bill generation
is very valuable.
Being able to configure and generate E- Bills in the Tally
Prime software is a very important skill for people who want to work in accounting,
taxation or finance and it is not just about understanding the Tally Prime
software but also about knowing how invoices, GST ledgers, transporter
information and statutory compliance all work together in a real business
environment and the E-Way Bill generation is a key part of this.
If you are looking for ** e-accounting training near me**
the Kodvidya Academy of Computer Technology provides training that is
comprehensive and hands-on and it is like the real accounting workflows that
you would do in a company so you can visit the **Faridabad** **Yamuna Vihar**
or **Devli/Khanpur** campuses to see a demonstration of the Tally Prime
software talk to the trainers who have experience and get a free career
counseling session to help you start your career, in accounting and the E-Way
Bill generation.
No comments:
Post a Comment